Your month at a glance.
Monthly result, income and costs, members to follow up before they leave. You know where you stand without opening a spreadsheet.
Members who are drifting away show up before they cancel.
Your box runs. Your evenings are yours.
Payments, VAT, staff hours, programming, the front desk, health funds. What takes you hours every month happens on its own, or in one click. On your computer and on your phone.
Your quarterly VAT is ready.
Member payments are already in. You add your expenses with a photo of the receipt, VAT is sorted box by box, loans and investments are depreciated. The file goes to your accountant in one click.
Paste your week. The app splits it into sessions.
A document, a WhatsApp message, a spreadsheet: the app recognises the days, the parts and the WODs. You move a session by dragging it, and members see it straight away.
Your coaches' hours, ready for the payroll office.
The month fills itself with classes and appointments. You approve, you export. Contracts are signed with a finger, and the Dimona is checked before every shift.
A kiosk at the entrance. The member taps their name.
A tablet at the front desk: members tap their name when they arrive and attendance is logged. The same kiosk is the till for the bar and the shop, on a tab or paid on the spot.
Today's pain reports, before every class.
You see who reported pain, who is back from injury and what the coach adapted. Health data is only visible to the coaches you give access to.
Your competition, from sign-up to podium.
Solo, pairs or team divisions, each with its price and spots. You share a link: athletes from your box and others sign up and pay online. Heats are assigned automatically, your judges validate scores on their phone without an account, and the leaderboard runs live on the page and on your TV.
No more spreadsheet for sign-ups, no more score sheets to copy out.
Everything a Belgian box has to manage.
Payments
Bancontact, card, direct debit via Mollie. Failed payments followed up. The money lands in your account, zero commission.
Invoices and Peppol
Invoices in the member's or their company's name, numbered series, Peppol file.
Health funds
Official forms filled in, signed and stamped automatically for every member.
Trials and drop-ins
Public intro session page, every trial followed until it becomes a membership.
Documents
House rules, waiver, contracts: templates, automatic sending, signed with a finger.
Booking rules
Late cancellation and no-show penalties, the way you choose.
Messages and feed
Conversations with each member, announcements to the whole box, notifications.
Import
Members, attendance and payments brought over from your old software. Direct debits without re-signing.
Simulate a decision
Price increase, new class slot, a new hire: you see the effect on your month before deciding.
Profit per class slot
What each slot brings in, and the classes to watch because they are emptying.
Box obligations
VAT, insurance, defibrillator, fire extinguishers, coach diplomas: every deadline warns you in time.
A QR code on every machine
A member reports a breakdown by scanning the machine. Maintenance and repairs stay on record.
Rent out quiet hours
Your rental page offers the hours without classes to a physio, a personal trainer or a yoga teacher. You accept with one tap.
Partner physio
When a member's pain lasts, their app suggests your physio. Their advice reaches your coaches' brief.
Open mode
Heats, judges, score validation and the leaderboard on the TV during the CrossFit Open.
Class calendar
Your week in day, week or month view, one colour per class type. You add, move or cancel a class and choose the coach.
Credit notes and refunds
An invoice is corrected with a credit note, a refund goes back through Mollie, and the sales journal follows, VAT rate by VAT rate.
Unpaid amounts tracked
Failed payments, direct debits refused or reversed by the bank weeks later, and what is still owed, member by member, with the reminder in one gesture.
Entries in the Belgian chart of accounts
Your accountant's file contains your sales and purchases as balanced PCMN entries, ready to import into their software.
Prepaid spread over its months
A class pack or a plan paid in one go counts in your income over its duration. You see what is still to be delivered, and your accountant gets the details.
Retention by joining month
For each month, the share of your new members still subscribed 1, 3, 6 or 12 months later, and what they paid on average.
Encrypted keys
Your Mollie key and your door lock key are kept encrypted in a vault, never in plain text.
GDPR register ready
The register of processing activities that GDPR requires from your box downloads already filled in. A data breach is logged with its 72-hour deadline.
Recover what was deleted
An expense, a session or an announcement deleted by mistake comes back from your backup. Only what is missing comes back, nothing is overwritten.
Exceptional closures
Public holiday, vacation, works: classes are cancelled, booked members are told in one message, their sessions are returned and memberships extended if you want.
Class on demand
Your members say when they would come. From 5 requests, you see the names and the possible revenue, and you open the class in one gesture.
Class rules
Limited waitlist, spots for trials, classes that are too empty cancelled automatically, workout visible a few hours before class.
Pause, leaving, price increase
Pause with automatic restart, reason logged when someone leaves, price increase announced to members with notice, unused sessions carried over.
Childcare during class
Childcare spots per class: the parent adds their child to their booking, you and the coach know how many kids are coming.
Gift vouchers
A class pack or a free month, paid at the bar or by bank transfer. The code is entered in the app and the plan starts right away.
Programming received by email
You forward the emails from your programming provider and each session appears on the right day in the right track.
Member profiles your way
Your own fields on the member profile, duplicates spotted and merged in one click.
Protected account
A code on top of the password for your owner account.
Heat alert
The day before a hot day, booked members are warned and the coach's brief suggests adapting the session.
Google reviews at the right time
The link to your Google listing is offered to your members at the right moment, and every record broken is congratulated.
Shop in the app
Your T-shirts and shakers are ordered in your members' app, size included. It goes on their tab, the stock is reserved, you hand it over at the box.
Promo code link
Your promo code becomes a link and a QR code for your story or your poster: people sign up with the code already filled in.
Sizes and colours
A T-shirt in several sizes or colours stays one item, with stock per variant. At the till, you pick the size in one gesture.
Daily cash
Cash from the bar and the front desk comes in on its own. In the evening, you count note by note and the app gives you the difference.
Filed quarter locked
Once VAT is filed, you mark the quarter as filed: its expenses and payments can no longer change by mistake. Reopening requires a reason.
Team files
Contract, hourly cost, leave and Dimona for each staff member, and the monthly export for your payroll office.
Coach schedule
Standard week, replacements, monthly hours and pay in the same menu, with the same account. Coaches find them in their app.
Team roles
A co-owner, a head coach or the front desk see what they need, without prices or pay if you decide so.
Leads
Everyone interested has their own file, from the first question to the membership, with follow-ups.
Bar stock
Deliveries, sales and stock counts, purchase prices and an alert when a product is running low.
Cancellations and pauses
Notice period, commitment and pauses handled under your rules, no manual maths.
Data kept safe
A full backup of your box to download, GDPR requests handled, and a log of sensitive actions.
Several boxes
One account to run several boxes, and programming per class type.
Memberships paid by the employer
Company code, one invoice a month to the company, no commission.
What you didn't have to do
Every month, the certificates, receipts and hours the app did for you.